Service description

The implementation of SPM solutions is a comprehensive process of transforming an organization towards conscious, integrated, and data-driven management of a portfolio of initiatives, applications, systems, and projects. Our service consists of designing, configuring, and launching an SPM system that supports strategic decision-making, resource management, and monitoring of achieving business goals.

Service objectives

• Ensuring full visibility and control over the portfolio of strategic initiatives
• Enabling effective prioritization and selection of projects
• Integrating strategy, project, budget, and resource management
• Automating portfolio reporting and analytics
• Increasing organizational maturity in project and strategy management
• Real-time data insight and assessment

Scope of services

1. Pre-implementation analysis

• Diagnosis of the current initiative management model
• Identification of process and technological gaps
• Determination of business needs and functional requirements

2. SPM solution design

• Target portfolio management model (processes, roles, governance)
• Mapping strategic objectives to portfolio structures
• Design of the functional and integration architecture of the tool

3. Selection and configuration of the SPM system

• Support in selecting an SPM solution (e.g., Alfabet)
• System configuration in terms of:
• Prioritization of initiatives
• Project lifecycle management
• Schedules, resources, budgets, and risks
• Dashboards and strategic reports
• Integration with existing systems

4. Implementation and testing

• Data migration
• Conducting acceptance tests
• Production implementation

5. Training and adoption

• Training for business users and administrators
• Instructional and e-learning materials
• Post-implementation support

6. Optimization and development

• System usage audit after 2–3 months
• Recommendations for improvements and extensions
• Possibility of developing additional features

Benefits for the organization

• Alignment of initiatives with strategic objectives
• Linking projects, systems, and applications to business objectives
• Ability to measure the impact of initiatives on strategy implementation
• Support for management by objectives
• Better management of the project and initiative portfolio
• Central repository for all initiatives, programs, and projects
• Prioritization of projects according to value, risk, and alignment with strategy
• Support for initiative lifecycle management
• Integrated approach to IT architecture and portfolio management
• Combination of enterprise architecture view with portfolio management
• Enabling IT rationalization (reduction of duplicate systems, costs)
• Identification of dependencies between applications, processes, data, and projects
• Advanced analysis and reporting
• Ready-made and configurable dashboards for management, PMO, IT department
• Ability to model “what-if” scenarios
• Analytics to support investment and transformation decisions
• Faster decision making
• Real-time data insight
• Workflow and initiative assessment automation
• Reduction of manual work in collecting data from various sources
• IT cost and investment optimization
• Better planning of project and operating budgets
• Ability to identify inefficient initiatives and costly IT areas
• Full application and service lifecycle management
• Compliance, security, and governance
• Support for corporate governance
• Regulatory compliance tracking
• Ability to create and enforce IT and business policies
• Scalability and adaptation to the organization
• Flexible data models – adaptability to the specifics of the company
• Support for multiple entities, countries, and languages
• Integration with other systems (ERP, PPM, ITSM, BI)
• Support for interdepartmental collaboration
• Shared knowledge repository for IT, strategy, PMO, finance
• Better understanding of interdependencies and influences
• Facilitated change management and communication between teams
• Increased organizational maturity
• Introduction of SPM and EA best practices
• Automation of portfolio processes
• Foundation for advanced digital transformation management models

Security and compliance

• Best practice implementations
• Access security and compliance with legal requirements and regulations (e.g., GDPR, KSC)
• Configuration of permissions and user activity tracking

Who is it for?

• Large and medium-sized organizations with a high degree of design complexity
• Large and medium-sized organizations managing multiple applications
• Companies undergoing digital transformation
• Organizations implementing management by objectives, agile portfolio, or strategic PMO